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• # 88244
• Mon 04 Feb 2013 04:33 PM

Hi,

There is probably a simple answer to this but I have a headache today....

A new DD payment plan has been set up for the combined gas/electricity bill to start at the end of Feb

We received a single electricity bill today for a small amount (we have until now received combined bills for both gas & electricity...

How do i match this invoice and the others that will come to the single payment DD plan at the end of the month?

Jo'Anne 

• Jo'Anne
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• # 88246
• Mon 04 Feb 2013 06:03 PM

Hi Jo'Anne,

What software are you using?

Marilyn  

• A clever person solves a problem.

  A wise person avoids it.

  Albert Enstein

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• # 88247
• Mon 04 Feb 2013 06:30 PM

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> Hi we use Sage 50 Accounts 2012
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• Jo'Anne
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• # 88248
• Mon 04 Feb 2013 06:57 PM

Hi Jo'Anne,

Post the invoice through purchase ledger as normal.
Post the bank payments through 'supplier payments' and enter the amount in the box below date and when you go to save it you will be prompted 'do you want to make this a 'payment on account' and say yes.

When you have enough invoices to clear the payments on account - go into supplier payments and allocate the payments to the invoices always making sure the box under the date is zero. You may have to allocate part payments to the invoices to arrive at zero.

I always use the date I made the original payment on account.

That is one way of doing it if your company is not too bothered about using the prepayments/accruals. I always find that the accountants will adjust this at year-end for Limited Companies if it is a large amount.

I only use the prepayments/accruals for my sole trader accounts for calculating their tax at year-end.   

Hope all this makes sense as not easy to put into words - could show in a minute!
Marilyn


Ref your other query about journals:

I would raise an invoice in supplier account to cancel out any incorrect credit notes and vice versa using the same date as originals providing month/year-end has not been done. If it has I would just use today's date and remember to use same nominal code. Then to allocate credits to invoices go into bank and supplier payments and allocate them. Remembering the balance showing on bank payment is zero so you have allocated the right ones.
Sorry rambling on a bit!
Marilyn  

• A clever person solves a problem.

  A wise person avoids it.

  Albert Enstein

• 
  Quote
  

• # 88249
• Mon 04 Feb 2013 07:09 PM

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> Hi Marilyn, ramble away: your advice is gratefully accepted :) thank you
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• Jo'Anne
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